How Concert Tours Work

Negotiating a Concert Tour Schedule

Once you've worked out a price, split percentage and other concert details with the concert promoter, you still need to agree on a daily work schedule for your band's concert tour.

Take a careful look at the schedule the tour promoter offers for the music tour. You'll want to make sure that:

  • The tour venues follow a geographically logical way instead of resembling a criss-cross, connect-the-dot pattern of overlapping routes
  • Enough travel time is built in, allowing for traffic and weather conditions, so that the band has time to set up and do any necessary rehearsing before a concert
  • Days off are worked into the schedule to give the band and crew time to recuperate after a number of hard days of concerts and travel.

Keep in mind, too, that concert tours involve a lot more than setting up, rehearsing and playing for an audience. A promoter or record label is likely to want the band to also do local promotions and interviews with media, meet with fans and sign autographs. There may be even more demands on band members' time.

You'll also want to be open to schedule changes. While the beginning of the tour may be thoroughly mapped out, the rest is likely to be more loosely scheduled. If not enough tickets are sold, one or more of the concert venues may drop out and be replaced with a concert in some other location. And if the tour turns out to be really successful, it may even be extended with additional concerts [source:].

Make your requests regarding the schedule, but in the words of Mick Jagger, "You can't always get what you want." Concert promoters are in business to make money, after all, and they want to keep a band working, not taking days off.

With schedule set and contract in hand, you're ready to get on the road again. Right? Well, not quite. You'll need a production manager and tour crew to take care of the logistics and set-up the equipment on the road. Keep reading to find out more.